JUNE MEETINGS OF THE TRUSTEES

EXTRACTS FROM THE MINUTES

Among other matters taken up by the Board of Trustees at their meetings of June 2 and June 18, the following business was transacted:

JUNE 2, 1917

The Committee on Education, through its Secretary, Dr. John M. Gile, made a report.

The Committee reported the resignations of the following Instructors and Assistant Professors: Instructors:

David Ingersoll Hitchcock, in Chemistry Clare Elmer Griffin, in Economics Nicolas Prodromou Aghnides, in Economics Paul Livingston Applin, in Mineralogy Levwis Dayton Stilwell, in History George M. Stephenson, in History Allen Scott Norton, in German.

Assistant Professors:

Edwin DeWitt Dickinson, in Political Science Alfred Leslie Smith, in Commerce in the Tuck School.

The following persons were appointed instructors in the subjects specified, for the academic year 1917-18:

Stanley Edwin Howard, Economics Jesse Hale Riddle, Economics Robert Barnes Rudd, English Frederick Henry Adler, German Herbert Hammond Palmer, Physics Patrick Joseph Kaney, Physical Education Frederick Smyth Page, Biology Howard Floyd Dunham, French Winslow Harding Loveland. English Kenneth Allan Robinson, English Walter Milton May, Education, part time Myron Jennison Files, English Russell Donald Kilborn, Economics Frederic Cooke Nelson, English Sidney Lee Ruggles, Civil Engineering in the Thayer School Kenneth Noel Atkins, Bacteriology in the Medical School Andrew Jackson Scarlet, Jr., Chemistry.

Chester Hume Forsyth was reappointed Instructor in Mathematics for three years, Harry T. J. French, Instructor in Anatomy in the Medical School for three years, and Frederick Wilson McReynolds, Assistant Professor of Finance and Commercial Law in the Tuck School.

Peter Staub Dow was elected Assistant Professor of Graphics and Engineering, and James Melbourne Shortliffe, Assistant Professor of Economics.

Leaves of absence were granted to the following instructors for the academic year 1917-18: Grover Cleveland Loud, Instructor in English; Pulaski King Cook, Instructor in Public Speaking; and Warren Edward Montsie, Instructor in German.

Upon the recommendation of the President, Mr. Eugene Davis Towler, of the class of 1917, was appointed to the office of Secretary to the President.

Mr. Lord was nominated by the President, and appointed by the Board, as a member of the Standing Committees on Education and as a member of the Committee on Degrees.

The Committee on Degrees, through its chairman, Mr. Streeter, made a report. In accordance with the recommendations of the Committee it was voted to confer honorary degrees, at the coming Commencement, upon the following persons as specified opposite each name:

Doctor of Laws:

George Hutchins Bingham of the Class of 1887 William A. Ketcham of the Class of 1867 Henry Cabot Lodge of Massachusetts Sir Thomas George Shaughnessy of Canada.

Doctor of Science

Allen Hazen of New York City.

Doctor of Letters:

Paul E. More of Princeton, New Jersey.

Doctor of Divinity:

Samuel Smith Drury of Concord, N. H.

Master of Arts:

Governor Henry W. Keyes of New Hampshire James Arthur Tufts of Exeter, N. H. Wilder Dwight Quint '87, of Boston, Mass.

Doctor of Pedagogy:

Don Carroll Bliss '92 of Montclair, N. J.

Master of Pedagogy:

Walter Sampson '86 of Middleboro, Mass.

Also, Bachelor of Arts, as of the Class of 1897, Archibald Clark Mills.

Upon motion of Mr. Lord it was voted: that the Trustees express the most earnest appreciation and approval of the action of the Administration and Faculty in bringing all the forces of the College to the aid of the Government in preparation for the war into which the United States has been forced, as indicated by the instant and hearty response of the President, Faculty and' Students, to every call that has been made and by their eager search for opportunities for service.

Upon motion of Mr. Parkhurst, voted: that the Trustees convey to Mrs. Nathan Jenks of Detroit, expression of their appreciation for her thoughtful remembrance of the Medical School in the gift of valuable books which she has made in memory of her husband, Doctor Nathan Jenks, in whose death the College shared the loss suffered by his family and his community.

Upon motion of Mr. Lord, the three following votes were adopted:

That the Trustees accept the gift of two oil paintings given to the College by the legatees under the will of the late Annie B. Dore in memory of her husband, John Clark Dore of the Class of 1847.

That the Business Director be authorized to give them suitable placing in College buildings, and

That the Trustees express to Henry C. Jackson', executor under the will of Mrs. Dore, their appreciation of his special care for the interests of the College as shown by his generous effort in the selection and restoration of the paintings constituting the Dore memorial.

The report of the Committee appointed at the meeting of June 19, 1916 to join with a like committee of the Faculty in considering questions of academic freedom and tenure of office on the part of members of the teaching force of the College, made and informally discussed at the last meeting of the Trustees, without formal action, was, on motion of Mr. Thayer, taken up for further consideration. After general discussion by the Trustees, the following two votes, — the first upon motion of Mr. Streeter and the second upon motion of Mr. Parkhurst, — were adopted:

Voted: (1) That in accordance both with precedent and inclination of the Board the procedure be continued under which an election to a professorship or associate professorship shall be considered as on the basis of permanency, rather than as a term appointment. It is recognized that no teacher of any rank should, except in cases of grave moral delinquency, receive notice of dismissal or of refusal of reappointment later than three months before the close of any academic year; and that in the cases of teachers above the rank of instructor who have had at least three years of service in the institution one year's notice should be given.

It should be understood, however, that there is a mutual equity in this matter, and that members of the Faculty recognize a moral obligation not to ask release under circumstances detrimental to the best interests of the College without affording reasonable time for the College to make necessary readjustments.

(2) That official action relating to appointments, reappointments, and refusals of reappointments, to positions above the grade of instructor, should be taken only after consultation with a committee of the Faculty appointed as advisory to the President for this purpose ; and in the case of instructors such official action should be taken only after consultation with the acting head of the department concerned.

The committee herein referred to shall consist of six members — five chosen by the President from a group of eight nominated by vote of the Faculty, and the Dean.

The Trustees would like in this connection to call attention to the occasional need, for the good of the service, that a member of the Faculty shall be demoted or even dismissed; and would wish to have the endorsement of the Faculty upon the proposition that, to the extent that this committee is given participation in the policies having to do with advancement of members of the Faculty, m like manner it shall share responsibility in the occasional perplexing problems connected with inefficient service or non-ability to make their work of advantage to the College.

(3) That every College teacher shall be entitled, before dismissal or demotion to have the reasons upon which the action is projected stated in writing, and to have an investigation of those reasons before the above-mentioned advisory committee, unless that committee together with the President, shall unanimously agree that for the good of the College the dismissal or demotion should take place without such presentation of reasons and investigation. In case such an investigation is desired and conceded, the committee shall have the power, or at the request of the President shall be required, to make public a full account of its findings.

Voted: That the Trustees would further express their confidence in the principle of mutual conference between representatives of the Trustees and the Faculty, and would definitely propose the appointment of a standing conference committee consisting of three members each, to be appointed by the President, from the Trustees and the Faculty, for discussion of matters of common interest.

JUNE 18, 1917

Upon the President taking the chair, Mr. Chase tendered his resignation of the office of Clerk of the corporation on account of infirmities induced by age, and asked that it be accepted as early as would be agreeable to the Board.

Thereupon upon motion of Mr. Streeter, it was voted to accept said resignation at once; and to place on record the high appreciation of the Trustees of Mr. Chase's faithful, devoted and most efficient services, in keeping the records of the Board, during the past eighteen years.

Upon motion of the same gentleman, the Trustees proceeded to elect by ballot a Clerk of the corporation to fill said vacancy, with the following result: Whole number of ballots cast, seven; and all being for John K. Lord, he was declared duly elected Clerk of the corporation.

Being present, Mr. Lord accepted the office, and took the official oath by law prescribed, before William M. Chase, Esq., a justice of the peace and quorum throughout the State. He assumed the performance of the duties of the office — Mr. Chase, at his request, keeping the minutes of the doings of the meeting.

The Clerk presented a communication from Mr. Henry H. Hilton, of 2301 Prairie Avenue, Chicago, dated June 13, 1917, addressed to the Trustees, reading as follows:

"Gentlemen:

"In accordance with my understanding with Mr. Keyes and perhaps with some of you, he has transformed the old barn into a suitable and attractive club house, and has presented me the bill for the expenditures.

Very truly yours,

(Signed)

Accompanying said communication was Mr. Hilton's check for the sum of $4,442.53.

Thereupon, upon motion of Mr. Chase, the following vote was passed:

Voted: that the Trustees accept the gift of $4,442.53 from Mr. Henry H. Hilton of the Class of '9O to be applied to defraying the cost of constructing a house for the use of the Country Club on Hilton Field, and

That they record their grateful appreciation of the unfailing loyalty which, following years of faithful service as Trustee, has prompted Mr. Hilton to bestow the generous gift of the field which bears his name and the equipment essential to its usefulness.

The Alumni Association, through its Secretary, Mr. Homer E. Keyes, duly notified the Trustees, at the present meeting, that it had nominated John M. Gile for Trustee to fill the vacancy to occur at the close of this meeting by the resignation of the office by Dr. Gile, at the meeting of the Trustees held June 19, 1916;

Thereupon the Trustees proceeded to choose by ballot a Trustee to fill said vacancy with the following result: Whole number of ballots cast, seven; and all being for John M. Gile, he was declared elected Trustee accordingly.

A communication was received from Mr. Homer E. Keyes, Secretary of the Council of the Alumni, addressed to the Clerk, containing a copy of a vote passed by the Council at a meeting held June 18, reading as follows:

Voted, that from income of the Dartmouth College Alumni Fund on the Tucker Foundation for the fiscal year ending July Ist, 1917, $500 be applied to the continuance of the Tucker Alumni Fellowship; that $5000 be handed to the Trustees to be applied to liquidating the debt on the Alumni Gymnasium; and that the unrestricted remainder be turned over to the Trustees to be applied in helping meet the extraordinary expenditures of the College necessitated during the present fiscal year by the war.

Whereupon, upon motion of Mr. Parkhurst, Voted: that the Trustees express to the Alumni Council their grateful appreciation of the action of the Council expressed by the foregoing vote.

Upon motion of Mr. Chase, the following resolution was adopted:

Resolved that the thanks of the Trustees be tendered to Henry Melville, Esq., of New York City, for the legal services he so effectively and generously rendered in behalf of the College in a suit recently pending in the Supreme Court of New York for New York County, in favor of the Columbia Trust Company against the Trustees of Dartmouth College and others, relating to the settlement of a trust account under the will of the late Daniel B. Fayerweather.

The President laid before the Board, in behalf of the Faculty, their favorable action upon a report made by the Committee on Instruction of the Faculty, relating to the policy of inaugurating in the College in the near future a continuous session of the College. This report was received and placed on file.

The President explained in this connection the circumstances attending the discussion in regard to the project, stating it to be his opinion that the initial instinct of every alumnus was likely to be against the proposition until examination could be made of the arguments for it and the methods by which it would be administered, and stating further the belief of other Trustees and himself that the subject should now be taken up with the alumni for fullest discussion preliminary to any action which the Board might later take. The trustees as a whole were in hearty accord with this proposition, and upon motion of Mr. Streeter the following votes were adopted in regard to the continuous session:

Voted: that the matter be referred for further consideration to a committee of three Trustees, consisting of the President and Messrs. Lord and Parkhurst; and further

Voted: to request the Alumni Council to appoint a committee of like number, consisting of its President and two members, with whom the committee of the Trustees, shall confer.

The President nominated the persons who, with him ex officio, are to constitute the standing committees of the Trustees for the year 1917-18, as follows :

Committee on Education: The President (Chairman) and Messrs. Gile, Moore, Thayer, Hall and Lord.

Committee on Business Administration: Mr. Parkhurst (Chairman), the President, and Messrs. Chase, Streeter, Kimball, and Brown.

Committee on Degrees: Mr. Streeter, (Chairman) the President and Messrs. Moore and Lord.

Whereupon, said nominees were duly appointed members of said committees.